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Record Contents:
Workers Compensation claims history reports contain abbreviated information taken from two types of government documents: Report of Injury and Court Contested Claims. Some states also have privately reported information available. The amount of information varies from state to state. Reports typically have: date of injury, time lost, employer during the time of incident, type of injury, body part and job related disability. Depending on the state reporting, information may vary.
Search Requirements:
• Full name
• Social security number
• Date of birth (recommended)
• Signed release form (where required,
provided by HIRE-SAFE)
Availability:
All states except: Alabama, Maine, New York, North Carolina, Rhode Island, Texas, Washington, West Virginia, and Wisconsin.
Average Turnaround Time:
See matrix table below
Cost of Report:
Based upon the state. See below.
Common Uses and Applications of Worker’s Comp Reports:
• Determine if an applicant has falsified their medical history
• Discover if an applicant cannot perform essential job function with reasonable
accommodations
• Reveal the safety history of your applicant to determine if they represent a danger to others
• Background investigations on current employees
• Background investigations of accident victim for previous injuries/claims
• Location of employers which were left off the job application due to Worker’s
Compensation claims
Note: Worker’s Compensation information is considered to be health and disability related under the American’s with Disabilities Act (ADA). In order to be in compliance with this federal act, an employer must NOT ask any questions about an applicant for employment that is connected with health and disability unless, and until, the employer has made a tentative job offer to the employee applicant or has made an actual job offer which is NOT tentative.
Once a job offer has been made, an employer may pursue information about health or disability if such inquiry is related to the specific job and performance requirements. This information should be asked for on a separate health and disability questionnaire, completed by the applicant only AFTER the tentative or permanent job offer has been made.
Previous Worker’s Compensation filings are NOT grounds to refuse employment to an applicant, but the safety implications are apparent.
For more information, please review the Americans with Disability Act, Title IV.
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HIRE-SAFE
Worker’s Compensation Reporting Matrix
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STATE
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PRICE / REQUIREMENTS
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WORKING TIME
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TYPE OF CLAIM REPORTED
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Alabama
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Search Not Available
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Alaska
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$22.00
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1-3 days
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1st reports of injury
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Arizona
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$22.00
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7-14 days
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1st reports of injury
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Arkansas
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$39.00
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1-3 days
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1st reports of injury
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California
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$22.00
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1-3 days
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Appealed caims only (WCAB)
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Colorado
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$22.00 / Notarized Release
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1-3 days
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3+ days of lost time, some medical claims
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Connecticut
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$22.00 / State Release
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7-14 days
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1st reports of injury claim filed within last 7 years
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District of Columbia
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$22.00 / State Release
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1-3 days
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1st reports of injury
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Delaware
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$22.00
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7-14 days
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Florida
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$22.00
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1-3 days
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Claims w/7 days lost time or a disability rating, some medical claims
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Georgia
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Search Not Available
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Hawaii
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$28.00
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3-7 days
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Idaho
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$28.00 / State Release
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7-14 days
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Illinois
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$22.00 / Special Release
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1-3 days
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Pending & settled claims
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Indiana
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Search Not Available
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Iowa
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$26.00
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1-3 days
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1st reports of injury
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Kansas
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$22.00
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3-7 days
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1st reports of injury & closed claims.
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Kentucky
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$22.00
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2-5 days
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1st reports of injury, body parts, settlements
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Louisiana
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$22.00
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1-3 days
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Adjudicated claims
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Maine
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Search Not Available
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Maryland
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$22.00
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1-3 days
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Lost time claims only
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Massachusetts
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$28.00
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1-3 days
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1st reports of injury
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Michigan
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Search Not Available
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Minnesota
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$22.00 / Special Release
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7-14 days
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1st reports of injury
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Mississippi
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$22.00
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1-3 days
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1st reports of injury, date returned to work
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Missouri
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$27.00 / Notarized Release
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1-3 days
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1st reports of injury
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Montana
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currently records closed
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3-7 days
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Nebraska
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$39.00
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7-14 days
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1st reports of injury
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Nevada
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Search Not Available
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New Hampshire
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$27.00
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7-14 days
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New Jersey
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$22.00 / Special Release
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3-7 days
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New Mexico
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Search Not Available
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New York
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Search Not Available
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North Carolina
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Search Not Available
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North Dakota
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$22.00
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1-3 days
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1st reports of injury
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Ohio
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$22.00
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1-3 days
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7+ days of lost time, amount paid
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Oklahoma
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$22.00
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7-14 days
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1st reports of injury
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Oregon
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Search Not Available
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Pennsylvania
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$22.00 / State Release
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14-21 days
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1st reports of injury
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Rhode Island
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Search Not Available
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South Carolina
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$47.00
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5-10 days
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1st reports of injury
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South Dakota
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$22.00
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14-24 days
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1st reports of injury
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Tennessee
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$47.00
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7-14 days
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1st reports of injury
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Texas
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Search Not Available
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Utah
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currently records closed
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14-24 days
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1st reports of injury, amount paid
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Vermont
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$22.00
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1-3 days
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1st reports of injury
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Virginia
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$47.00 / Notarized Release
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1-3 days
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1st reports of injury
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Washington
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Search Not Available
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West Virginia
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Search Not Available
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Wisconsin
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Search Not Available
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Wyoming
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$22.00
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1-3 days
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Lost time claims only
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The above-listed states are jurisdictions in which, through their respective Worker’s Compensation state repositories, have made claim filing information available to review for employment purposes. These records may not be accurate or current due to human error, data entry, and/or untimely, or non-reporting, from various states, counties, courts, jurisdictions, or government agencies. HIRE-SAFE assumes no responsibility and makes no guarantees as to the accuracy or completeness of any information received through state Worker’s Compensation repositories. Prices subject to change.
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