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Worker’s Compensation Records


Record Contents:

Workers Compensation claims history reports contain abbreviated information taken from two types of government documents:  Report of Injury and Court Contested Claims. Some states also have privately reported information available. The amount of information varies from state to state.  Reports typically have: date of injury, time lost, employer during the time of incident, type of injury, body part and job related disability.  Depending on the state reporting, information may vary.


Search Requirements:Worker's Compensation
• Full name
• Social security number
• Date of birth (recommended)
• Signed release form (where required,
  provided by HIRE-SAFE)


Availability:
All states except: Alabama, Georgia, Indiana, Maine, Michigan, Montana, Nevada, New York, North Carolina, Oregon, Rhode Island, Texas, Washington, West Virginia, and Wisconsin.


Average Turnaround Time:

State / Territory
WORKER’S COMPENSATION laws


See matrix table below


Cost of Report:
Based upon the state. See below.


Common Uses and Applications of Worker’s Comp Reports:
• Determine if an applicant has falsified their medical history
• Discover if an applicant cannot perform essential job function with reasonable  
  accommodations
• Reveal the safety history of your applicant to determine if they represent a danger to others
• Background investigations on current employees
• Background investigations of accident victim for previous injuries/claims
• Location of employers which were left off the job application due to Worker’s 
  Compensation claims

Worker's Compensation
Note: Worker’s Compensation information is considered to be health and disability related under the American’s with Disabilities Act (ADA). In order to be in compliance with this federal act, an employer must NOT ask any questions about an applicant for employment that is connected with health and disability unless, and until, the employer has made a tentative job offer to the employee applicant or has made an actual job offer which is NOT tentative.

Once a job offer has been made, an employer may pursue information about health or disability if such inquiry is related to the specific job and performance requirements. This information should be asked for on a separate health and disability questionnaire, completed by the applicant only AFTER the tentative or permanent job offer has been made.

Previous Worker’s Compensation filings are NOT grounds to refuse employment to an applicant, but the safety implications are apparent.

For more information, please review the Americans with Disability Act, Title IV.

HireSafe
Worker’s Compensation Reporting Matrix
 

STATE

PRICE
 when included with a background report

WORKING TIME

TYPE OF CLAIM REPORTED

Alaska

$25.00

1-3 days

1st reports of injury

Arizona

$25.00

7-14 days

1st reports of injury

Arkansas

$41.00

1-3 days

1st reports of injury

California

$25.00  

1-3 days

Appealed caims only  (WCAB)

Colorado

$25.00 / Notarized Release required

1-3 days

3+ days of lost time, some medical claims

Connecticut

$25.00 / State Release required

7-14 days

1st reports of injury claim filed within last 7 years

District of Columbia

$25.00 / State Release required

1-3 days

1st reports of injury

Delaware

$25.00

7-14 days

 

Florida

$25.00

1-3 days

Claims w/7 days lost time or a disability rating, some medical claims

Hawaii

$28.00

3-7 days

 

Idaho

$28.00 / State Release required

7-14 days

 

Illinois

$25.00 / Special Release required

1-3 days

Pending & settled claims

Iowa

$29.00

1-3 days

1st reports of injury

Kansas

$25.00

3-7 days

1st reports of injury & closed claims.

Kentucky

$25.00

2-5 days

1st reports of injury, body parts, settlements

Louisiana

$25.00

1-3 days

Adjudicated claims

Maryland

$25.00

1-3 days

Lost time claims only

Massachusetts

$31.00

1-3 days

1st reports of injury

Minnesota

$25.00 / Special Release required

7-14 days

1st reports of injury

Mississippi

$25.00

1-3 days

1st reports of injury, date returned to work

Missouri

$29.00 / Notarized Release required

1-3 days

1st reports of injury

Nebraska

$42.00

7-14 days

1st reports of injury

New Hampshire

$28.00

7-14 days

 

New Jersey

$25.00 / Special Release required

3-7 days

 

North Dakota

$25.00

1-3 days

1st reports of injury

Ohio

$25.00

1-3 days

7+ days of lost time, amount paid

Oklahoma

$25.00

7-14 days

1st reports of injury

Pennsylvania

$25.00 / State Release required

14-21 days

1st reports of injury

South Carolina

$48.00

5-10 days

1st reports of injury

South Dakota

$25.00

14-24 days

1st reports of injury

Tennessee

$48.00

7-14 days

1st reports of injury

Utah

$29.00 / Special Release required

7-14 days

 

Vermont

$25.00

1-3 days

1st reports of injury

Virginia

$48.00 / Notarized Release required

1-3 days

1st reports of injury

Wyoming

$25.00

1-3 days

Lost time claims only

The above-listed states are jurisdictions in which, through their respective Worker’s Compensation state repositories, have made claim filing information available to review for employment purposes. These records may not be accurate or current due to human error, data entry, and/or untimely, or non-reporting, from various states, counties, courts, jurisdictions, or government agencies.  HireSafe assumes no responsibility and makes no guarantees as to the accuracy or completeness of any information received through state Worker’s Compensation repositories.

Orders for Worker’s Compensation reports alone (not as a component of a pre-employment background report) have a $250.00 retainer fee at the time of account activation. Prices subject to change.

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HireSafe is a professional nationwide provider of Human Resources solutions, including background checks, pre-employment background screening, public record retrieval services, integrity assessment profiles, employment eligibility verification and drug testing to legitimate businesses across North America and Canada. The company is fully compliant with California employment law and with the Fair Credit Reporting Act: US Code Title 15, Section 606. Upon written request from a consumer (for whom a client-employer has requested a background check) and with verifiable identification HireSafe will provide full disclosure of the report via mail to the consumer. HireSafe is a founding member of the National Association of Professional Background Screeners (NAPBS), is a licensed CA Private Investigator (PI #25313 and (PI #24156) and is an insured CA Investigative Reporting Agency.

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